A simpler Bill.com alternative for QuickBooks
Bill.com is a powerful, full accounts-payable platform — and for many small businesses on QuickBooks Online, it's more (and pricier) than they need. If your real goal is just to stop coding vendor invoices and receipts into QuickBooks by hand, Payable does exactly that — with AI, right inside Gmail, starting free.
Try Payable Free — Install from Gmail →| Payable | Bill.com | |
|---|---|---|
| Where it runs | Inside Gmail — no new app to learn | Separate platform you log into |
| Setup | Install from Gmail, connect QuickBooks — minutes | Onboarding for teams, approval workflows, vendor setup |
| Core job | Get vendor invoices & receipts into QuickBooks, automatically | Full AP/AR suite: bill pay, approvals, payments network |
| Data entry | AI reads the invoice/receipt (PDF, image, DOCX) and fills it in | Capture + manual coding / approval routing |
| Saves to QuickBooks as | Bill or Expense, in one click, with the attachment | Syncs bills via two-way integration |
| Pricing | Free to try, Pro tier $12/month | Per-user (typically $45+/user/mo) + payment/transaction fees |
| Best for | Small businesses, professionals, bookkeepers & accountants on QuickBooks Online | Mid-market / teams needing full bill-pay + approvals |
Choose Payable if…
You use QuickBooks Online, vendor invoices and receipts arrive in your email, and you want them captured and entered automatically without paying per-user enterprise pricing or learning a separate platform. Ideal for small businesses, bookkeepers, and accountants.
Bill.com still makes sense if…
You need the full AP/AR suite — paying bills via ACH, multi-step approval workflows, a vendor payments network, and AR/invoicing — across a larger finance team. Payable focuses on the invoice-and-receipt-into-QuickBooks step; it doesn't pay bills or route approvals.
How Payable works
- Open a vendor invoice or receipt email in Gmail.
- Payable's sidebar reads the attachment (PDF, image, or DOCX) with AI — vendor, amount, due date, line items.
- It matches the vendor to your QuickBooks Online company and checks for duplicates.
- Click once to save it as a Bill or Expense — attachment included.
Stop coding invoices by hand
Free to install · 5 invoices/month free · no card required
Install Payable from Gmail — Free →Bill.com is a trademark of Bill Holdings, Inc. QuickBooks is a trademark of Intuit Inc. Gmail is a trademark of Google LLC. Payable by Cephgate is not affiliated with or endorsed by these companies.