CoChair connects to Banner, Workday, and your other systems — surfaces everything you need to decide — and delivers it as an Action Card in Gmail or Outlook.
CoChair queries Banner, Workday, and your calendar simultaneously — so by the time the Action Card appears, the work is already done.
Works as a Gmail or Outlook plugin. Action Cards appear automatically when a relevant email arrives — no login, no tab switching.
Pulls student records, enrollment data, GPA, prerequisites, open seats, and room availability simultaneously from Banner and Workday.
Each Action Card includes a recommendation — approve, deny, or refer — with supporting data and reasoning surfaced automatically.
Approve, deny, schedule a meeting, or refer to the right department — one click, AI-drafted response sent automatically.
Teach CoChair your department's rules in plain English. It applies them automatically and flags violations before you decide.
Daily summaries of pending decisions, enrollment trends, and waitlists. Set alerts for capacity thresholds or deadline approaches.
CoChair intercepts admin requests as they arrive and handles the data gathering so you don't have to.
A student submits a permit request, a faculty member asks for a prerequisite override, or a registrar flags a room conflict. CoChair detects the request type automatically.
In seconds, CoChair pulls the student's record from Navigate, checks Banner for enrollment status, looks up open sections, and checks for conflicts — all at once.
A structured Action Card surfaces in your Gmail or Outlook sidebar with the student's GPA, prerequisites, open seats, policy flags, and an AI recommendation.
Approve, deny, schedule a meeting, or refer to Financial Aid or Advising. CoChair drafts the response, records the decision, and closes the loop — without leaving Gmail.
CoChair handles the full range of higher education administrative workflows.
Student GPA, prerequisites, open sections, and seat counts — surfaced instantly.
Verify transfer credits, completed coursework, and faculty authorization — one view.
Draft scheduling replies with availability, or refer to the right advisor or office automatically.
Surface financial aid implications before advising, with referral drafts for the FA office.
Check available rooms against enrollment and suggest alternatives in one click.
Identify conflict-free section alternatives and generate resolution drafts automatically.
Pull degree audit data to show credit transfer impact before responding.
Teach CoChair your department's policies in plain English — it applies them automatically.
CoChair works with the platforms your institution already runs — no rip-and-replace required.
CoChair was designed from the ground up for the compliance requirements of higher education institutions.
Student education records never leave your institution's systems. CoChair queries your SIS using your own credentials — data is displayed, not stored.
CoChair does not persist student records, transcripts, or personally identifiable information on Cephgate servers. Each query is ephemeral.
Only authorized users see Action Cards. Access is controlled by your institution's existing authentication and role configuration in Banner or Workday.
Cephgate signs a DPA with each institution as a FERPA "school official" — the same vendor agreement model used by Ellucian, Workday, and other SIS partners.
All communication between CoChair and your systems uses TLS 1.2+ encryption. API credentials are stored with AES-256 encryption at rest.
Every decision made through CoChair is logged with timestamp, user, and action taken — supporting your institution's records retention requirements.
Try the live demo — no login required. Or request a custom demo for your institution.
Questions? support@cephgate.ai